School Accounts / Secretary - CONTINUING

Student Monitor - TEMPORARY

Current Shift : 7 : 45am- 1 : 35pm Monday to Friday

Includes 1 / 2 hour unpaid lunch)10 months per year while regular classes are in session

Additional minutes per day are included in the Current Shift’schedule above, which staff are expected to work daily in lieu of the spring break closure week in order to allow employees in continuing and temporary assignments to be paid their regular pay during the spring closure week as per Letter of Understanding-Spring Closure Week.

Pay Rate : $28.26 - Job 27

$26.13 - Job 49

End Date : June 26, 2025Job 49 hours only

JOB DESCRIPTION

CLASSIFICATION POSITION

Clerical School Accounts / Secretary

SUMMARY

Under direction of the School Administrator performs secretarial and accounting duties.

DUTIES

Maintains accounting for public and non-public fund expenditures

Prepares and checks purchase orders, cheque requests, codes invoices and expense claim requests

Prepares and makes bank deposits

Prepares and makes journal entries for public and non-public funds

Records, updates and processes receipts for all school MasterCard transactions

Monitors and reports on budget information

Maintains and controls petty cash fund(s)

Liaises with PAC members regarding funding requests and provides documentation for reimbursement

Maintains records and creates invoices for outstanding fees

Maintains communication with school staff and outside agencies regarding funding issues and financial arrangements (e.g. WSANEC school board)

Enters and makes changes to student information in Student Database System

Prepares and distributes reports on Student Database System

Records and maintains student bus rider records / cards

Maintains a record of field trips and costs

Assists with technical support (e.g. password resets, printers, general computer / technical problems)

Answers, screens and refers inquiries or takes messages by telephone and in person

Assists with the purchase of equipment, software, hardware and supplies

Types documents, reports and correspondence

Organizes and maintains financial filing system

Receives, sends and distributes mail

Orders supplies and places service calls for office equipment maintenance

Performs other assigned duties that are within the area of knowledge and skills required by

the job description.

QUALIFICATIONS

Grade 12

Certificate in Accounting

Two years related experience

Minimum word processing speed 50 W.P.M.

Working knowledge of general office procedures

Working knowledge of basic computer software and hardware

Or an equivalent combination of training and experience.

DATE

March 2016