JobOverview :

Weare seeking a highly organized and detailoriented Real EstateAdministrative Assistant to join our dynamic team. The idealcandidate will provide administrative support to our real estateprofessionals ensuring smooth operations and contributing to thesuccess of our real estate transactions.

This role requiresexcellent communication skills proficiency in office software and astrong understanding of the real estateindustry.

KeyResponsibilities :

• Provideadministrative support to real estate agents brokers andmanagers.
• Manageand maintain real estate databases including property listingsclient information and transactionrecords.
• Coordinateand schedule property showings meetings and openhouses.
• Occasionallyprepare and distribute marketing materials such as brochures flyersand onlinelistings.
• Assistin the preparation and review of real estate contracts agreementsand other legaldocuments.
• Handleincoming and outgoing communications including phone calls emailsandmail.
• Procurepersonalized thank you gifts forclients.
• Ensurecards are being mailed / emailed for client anniversaries holidaysandbirthdays.
• Maintainorganized and uptodate filing systems for all real estatedocuments.
• Supportthe team in conducting market research and preparing comparativemarket analyses(CMAs).
• Assistin the onboarding process for new clients and ensure all necessarydocumentation iscompleted.
• Coordinatewith external vendors such as photographers inspectors andappraisers.
• Monitorand manage office supplies and equipment ensuring availability andfunctionality.
• Performother administrative tasks and duties asassigned.

Qualifications :

• Previousexperience in a real estate administrative or similar role ishighlydesirable.
• Proficiencyin Microsoft Office Suite (Word Excel Outlook PowerPoint) and realestate software (e.g. MLSsystems).
• Strongorganizational and multitasking skills with a keen attention todetail.
• Excellentwritten and verbal communicationskills.
• Aproactive attitude constantly looking forimprovements.
• Abilityto work independently and as part of a team in a fastpacedenvironment.
• Familiaritywith real estate terminology and processes is aplus.
• Professionaldemeanor and strong customer serviceskills.
• Abilityto handle sensitive and confidential information withdiscretion.