The Receptionist / Administrative Assistant will be working as the first point of contact in a fast-paced and dynamic office at our client's location in Vaughan, ON.

This position requires a strong ability to multi-task by performing a large range of tasks such as answering phones, greeting visitors, scheduling meetings, data entry / organization, and providing administrative support to various departments.

An ideal candidate is an excellent communicator and an efficient problem-solver, with an ability to maintain patience and composure at all times.

Requirements :

• Previous experience in working in manufacturing environment.
• Associates degree in business administration, or equivalent experience preferred.
• Advanced Excel preferred.

Skills and Qualifications :

• Advanced knowledge of Microsoft Suite including Access reports and Excel.
• Proven ability to meet deadlines.
• Must be detail-oriented, hands-on, self-motivated, able to work independently and on group projects.
• Must be proactive, deadline-focused, organized with ability to set priorities & manage multiple tasks.
• Possess strong interpersonal presentation skills, capable of working at all organizational level.
• Analyze and gather information from a variety of resources and synthesize data for reports.
• Ability to competently utilize a computer and use it effectively.

Responsibilities and Duties :

• Receptionist duties include answering phones, greeting visitors, ordering all office supplies.
• Scheduling meetings and calendars.
• Data entry into spreadsheets and databases, utilizing reports extracted from public records and internal sources.
• Developing reports to extract information in meaningful ways.
• Organize and maintain digital and hard copy files.
• Provide administrative assistance to managers.
• Gather, organize, deliver, and track incoming and outgoing mail.

Job Type : Full-time