• Work Term : Permanent
• Work Language : English
• Hours : 30 to 40 hours per week
• Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience : 1 to less than 7 months

Work setting

Willing to relocate

Number of participants

Up to 10 participants

Tasks

• Administer revenues and expenditures
• Assist in preparing financial reports
• Develop risk management plans
• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Inspect and select sites
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Recruit, hire and supervise staff and / or volunteers
• Prepare, present and manage budgets
• Solicit event donors
• Review bids and negotiate costs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement social programs, food and beverage, transportation, and other services
• Plan and arrange for accommodation and transportation services
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Research and design special events programs
• Plan for translation and interpretation services
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Prepare final financial and other reports
• Manage Event Logistics
• Plan and oversee Webinars
• Develop and implement business plans
• Supervise office and volunteer staff

Supervision

5-10 people

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows

Area of work experience

• Community service organization
• Conference and meeting planning companies
• Conference centres
• Convention centre
• Hotel, motel, resort

Security and safety

Criminal record check

Transportation / travel information

• Willing to travel
• Willing to travel for extended periods

Work conditions and physical capabilities

• Attention to detail
• Tight deadlines
• Fast-paced environment
• Overtime required

Own tools / equipment

Cellular phone

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Ability to multitask

Screening questions

• Are you available for shift or on-call work?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Workplace information

On the road job

Other benefits

• Other benefits
• Transportation provided by employer