This position is part of the

Administrative Professional (Employee Group)

Brock University is one of Canada’s leading comprehensive universities, a Top Employer in Hamilton-Niagara, ranked #3 as Canada’s Best Employers and ranked top 10 as one of Canada’s Best Employers for Diversity compiled by Forbes and Statista.

We are an inclusive, welcoming community that offers a wide range of unique career opportunities for those with passion, energy and expertise.

We are looking for team members who want to help us continue to deliver an exceptional student experience, perform impact-driven research and generate life-changing breakthroughs for our world.

Ignite new possibilities for your career. Break through at Brock.

Post End Date : August 28, 2024

August 28, 2024

A Day in the Life

Reporting to the Manager, Admissions and Assessment, the Evaluations Specialist is an expert member of the undergraduate admissions team and is responsible for assessment of undergraduate applications and making admission decisions.

This position is expected to interpret and evaluate applications involving provincial, national, and international curricula, adhere to admission standards, policies and procedures, and commit to the timely evaluation of complex undergraduate applications as part of a broader assessment team.

As the Evaluations Specialist, you will :

• Assess and adjudicate files for admissibility for all undergraduate programs;
• Counsel current and prospective students and their parents / agents with respect to admission requirements and other related issues;
• Use verification systems and protocols to ensure accuracy and validity of grades and transcripts;
• Evaluate academic credentials to determine authenticity and report cases of concern or fraud to the Manager;
• Adjudicate and assign transfer credits, liaise with Faculty contacts regarding transfer credit equivalencies, and maintain the transfer credit database;
• Convey admission decisions to applicants and respond to applicants’ questions and unique circumstances;
• Consult and advise on policy and pre-requisites for Undergraduate programs;
• Research and stay current on provincial, national and international curricula;
• Develop and recommend strategies and action plans to meet program and enrollment targets and to reflect University initiatives;
• Determine when it is appropriate and necessary to deviate from admissions criteria in the Faculty Handbook; act independently in determining alternative solutions, taking only unusual or difficult cases forward to the Senior Evaluation Specialist and / or Manager;
• Research global industry trends and information regarding admission policy and process;
• Ensure all case management and admissions file administration is accurate, complete, and up to date
• Required to deal with individuals who are angry and upset as a result of unfavorable admission decisions; must be empathetic while at the same time upholding the decision;
• Prepare and present special cases to the Admissions Committee for review;
• Support Admissions special projects and procedural continuous improvement activities.

What you need to Succeed

• Undergraduate university degree;
• Two to five years’ related work experience in a University or College Admissions or Recruitment office;
• Extensive knowledge of Canadian and international education systems and a proven ability to research new or changing curricula;
• Knowledge of the related educational process and courses / programs offered at Brock;
• Solid computer competency including word processing, spreadsheet, database, web applications;
• Requires awareness of alternative solutions for the applicant ( upgrading, appropriate course of action to realize career goals, etc.
• and must be able to articulate these solutions;
• Excellent interpersonal, customer service, relationship-building, and communication skills to interact effectively with applicants, staff, faculty and external contracts;
• Strong counselling, influencing and consultative skills, ability to listen, ask questions, summarize and translate information to make effective decisions and resolve problems;
• Ability to work independently and proven ability to work in a team environment within and across the University;
• Proven ability to handle highly sensitive and confidential material and remain focused in a high volume, high stress environment;
• coordinate a multitude of priorities and tasks;
• Strong analytical, critical thinking and decision-making skills;
• Strong administrative, organizational and time management skills.

Preferred or Asset Skills

• Credential evaluation certificates;
• Public speaking skills.

Salary and Benefit Information

• Job Grade (J), Salary Scale ($52,920-$90,720)*;
• Target Hiring Range : $52,920-$56,500
• This position includes full comprehensive benefits including tuition waiver.
• The salary range indicated is representative of all positions evaluated at this level. Actual salary is determined by assessing related skills, experience, internal equity and market competitiveness, subject to available budget.

Applicants are required to upload a resume and cover letter as part of the application process.

Brock University is actively committed to diversity and the principles of Employment Equity and invites applications from all qualified candidates.

Women, Aboriginal peoples including those who identify as members of First Nations, Inuit and Métis Peoples, members of visible minorities and racialized groups, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ) persons are encouraged to apply.

We will accommodate the needs of the applicants and the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the selection process, as outlined in the Employment Accommodation Policy .

Please advise : to ensure your accessibility needs are accommodated through this process. Information received relating to accommodation measures will be addressed confidentially.

It is Brock University’s policy to give consideration to qualified internal applicants.

We appreciate all applications received; however, only candidates selected for an interview will be contacted.

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