Our client specializes in the transportation of priceless art and antiques. Their team of experts have significant experience of working with private clients and collectors, as well as galleries, museums, auction houses and dealers.

Dispatch Coordinator - Fine Art Logistics

To schedule and plan either batches of trucks, both interstate and daily express vehicles, and crews or the entire fleet and corresponding crews based on supporting dispatch employees’ schedules.

Job Type : Full-time

Responsibilities :

• Confirm details of schedule deliveries and collections.
• Assist with the completion of daily trucking schedules.
• Assist with the cross referencing of BOLs and trip sheets to confirm all scheduled stops are logged correctly and ensure paperwork is complete.
• Assist with the completion and electronic filing of interstate manifest.
• Assist with mapping of the out of state and overnight trips to ensure the jobs can be completed within appropriate timeframes and monitor driver and crew weekly hours to avoid US regulations.
• When required work on cost analysist of interstate trips to manage profitability of routes.
• Act as liaison for interstate trips, generating business through client management teams when additional work is required to make trips operate profitably.
• When workload requires assist with the receiving of all general calls and the recording of messages and distribution by email to the office members.
• Where required, be prepared to support the transport crews on the vehicles.
• Coordinate all vehicles inbound or outbound with the assistance of the Dispatch manager and warehouse support team.
• Assist in monitor DVIRs daily and report repairs; assist ops manager in scheduling repairs.
• Assist in management of overall truck maintenance.
• Assist in monitor daily logbooks to compare drivers reported hours.
• Monitor transport crew’s cleanliness and condition of vehicles and loading dock upon daily return.
• Support Warehouse Manager and support crews to organize trucking docks with regards to transport requirements.
• Assist in finalizing of weekly timesheets for team members.
• Ensure compliance with all HR policies and procedures, and all other Company policies and procedures in place.
• Adhere to all Health & Safety policies and procedures.
• To act at all times in the best interests of the company, its customers, and its employees.

Experience :

• High school diploma / GED required
• Have a good understanding of local express truck routes
• Good understanding and experience of management and ability to communicate and train where required
• Three years of experience in the art handling industry; packing, handling and installing on a local and interstate basis
• Three years of logistical, warehousing and moving experience
• Excellent problem-solving skills
• Familiarity with DOT, FMCSA and OSHA regulations
• Excellent organizational and time management skills
• Impeccable communication and multitasking skills
• Team player, able to work with all levels of staff in a dynamic environment
• Comfortable in a results-driven workplace
• Ability to safely lift 70 pounds and manoeuvre objects of substantial size and weight on a daily basis without damage to object or person, including the ability to push and pull 150 pounds on a dolly or cart
• Ability to stand, walk, squat, bend, kneel, crouch, twist and reach overhead

This position offers a competitive base salary.

LI-BB1

LI-Onsite

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