CDS Bilingual Administrative AssistantJob LocationsCA-ON-OttawaPosition Type Full Time Postal Code K1G 0J1 Requisition ID 2024-433727 Category Professional : (IT, Finance, Legal, HR, Talent Acquisition, Administrative, Customer Service)SummaryBilingual Administrative Assistant Have you ever been to Costco and received a free sample?

If so, it's likely come from one of our employees. For more than 35 years, Club Demonstration Services (CDS) has helped Costco members make shopping decisions and shaped the identity that Costco is perhaps best known for its awesome free samples.

As the in-house product sampling company for Costco Wholesale, CDS has friendly, professional and talented employees who provide high quality product demonstrations and marketing services to Costco Wholesale and its vendors.

Under direct supervision, the Administrative Assistant is responsible for providing effective administrative and secretarial support for the Country Manager and assigned departments.

The Administrative Assistant is responsible for handling day-to-day tasks and activities as assigned. Key Responsibilities : Manage in a timely manner the distribution of emails, invoices, expenses etc.

and overall office and calendar managementActs as a key liaison between Canadian leaders in operations and sales teams to ensure concise and consistent communication is provided.

Supports team in efforts to manage, document, and deliver all aspects of projects.Collaborates with and supports the efforts of cross-functional partners while maintaining strong partnership with global teams to ensure overall satisfaction.

Typing, filing, and financial record-keepingWeekly Excel Reporting and AnalysisSupport with Internal & External PowerPoint presentationsScheduling and coordinating meetings and conferencesSupport with Team Building & Engagement calendars and communicationOwnership of monthly, quarterly, and annual Team Event organizationProcuring office supplies, coordinating office mailAnswers non-routine correspondence and assembles highly confidential and sensitive informationProvide effective customer service for all internal and external customers by communicating effectively both oral and in writingDeals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organizationPosition Requirements : Ideally possesses two (2) years related experience as an Administrative or Executive Assistant SupportPrevious experience with executive level reporting, calendar management and travel arrangementsCommunications and Customer service experience are assetsStrong is required to plan, prioritize and organize diversified workloadExposure to a networked environment using a Windows and / or Windows like InterfaceAdvance use of Microsoft Office Suite (Outlook, Word, Excel, Power Point andAccess)High School diploma, Office Administration certificate or diploma a plusFluent in French (verbal and written) Club Demonstration Services welcomes and encourages applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process. ResponsibilitiesAdvantage Sales and Marketing LLC dba Advantage Solutions is one of North America's leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods.

Advantage Solutions services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers.

We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position SummaryThe Administrative Assistant (AA) is responsible for providing clerical support for Division Management in a timely, efficient, and professional manner.

Essential Job Duties and ResponsibilitiesManagement Support- Provides administrative support to Division Managers and / or Business Managers by preparing and editing communications, making travel arrangements, coordinating meetings, disseminating information to staff and clients, and assisting in creating presentations.

Office Duties- Provides office coverage by assisting in administrative duties such as replenishing supplies, mailroom and phone coverage.

Maintains a friendly and professional environment by greeting and assisting visiting colleagues, vendors, clients and customers.

Presentation Development- Assists with developing presentations by assimilating and compiling specific and necessary data.

Project Management- Ensures special projects are completed in a timely manner by performing and coordinating appropriate tasks.

Meeting Arrangements- Organizes group meetings by participating in scheduling dates, notifying participants, preparing agendas and arranging refreshments.

• Ensures complete record of meetings by acting as recording assistant.Information Gathering and Reporting- Compiles information by reviewing and disseminating incoming mail, prioritizing and categorizing documents for signature, and maintaining confidential files for document retrieval.
• Assists with documentation of internal policies and procedures, newsletters, training materials, and other communications.
• Maintains customer confidence and protect operations by keeping proprietary information confidential.- Facilitates information flow by serving as liaison between Division Manager, Business Manager, and others.

Supervisory ResponsibilitiesDirect Reports- This position does not have supervisory responsibilities for direct reportsIndirect Reports- This position does not have guidance or mentoring responsibilities for indirect reports Travel and / or Driving Requirements- Travel and Driving are not essential duties or functions of this job Minimum Qualifications The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job Education Level : (Required) : High School Diploma or GED Or equivalent experience(Preferred) : Associate's Degree Or equivalent experience Field of Study / Area of Experience : Office Administration5+ Years of experience in working as an Executive Administrative Assistant or related experience supporting "C" level executives.

Must be fluent in French and English (verbal and written) Skills, Knowledge and AbilitiesExcellent Written & Verbal Communication SkillsAbility to Work Independently & Prioritize with minimal supervision, in order to Meet DeadlinesBasic Computer Skills, including Microsoft Word, PowerPoint, Excel, Access, Outlook, & web browsersStrong Priortizing SkillsDecision Making SkillsAbility to Gather Data, Compile Information, & Prepare Reports Environmental & Physical RequirementsOffice / Sedentary RequirementsIncumbent must be able to perform the essential functions of the job.