Business Centre Clerk - Mail Clerk

On behalf of our client in consulting Sector, PROCOM is looking for an Business Centre Clerk - Mail Clerk.

Business Centre Clerk - Mail Clerk - Job Description

• Supporting our internal clients, responsibilities will include providing mail and courier support as well as assist with special client related projects.
• This position requires a self-motivated individual with excellent organizational, analytical and communication skills who has a basic understanding of time management
• Providing our internal / external clients with enhanced customer care within our Business Centre, this includes responding to issues, concerns, providing information etc.
• Checking the Business Centre database on a regular basis for client requests
• Logging and distributing faxes with the scheduled mail runs
• Receiving, checking and logging on the Premier Office all inbound courier packages
• Sorting and distributing daily inbound / outbound interoffice mail including Staples orders
• Loading / unloading mail carts and completing mail delivery (2 times per day)
• Sorting and packing interoffice mail for prescheduled mail runs to other GTA location
• Advising client of rush inbound urgent packages and envelopes
• Checking mail without recipient’s name on the iClient and mail distribution sheet and posting unidentified mail on the Notice Board
• Sorting & processing of Canada Post incoming / outgoing mail including Registered mail utilizing the Pitney Bowes System, and performing general maintenance of mailing machine
• Utilizing the Premier Office database to check for all outgoing couriers, and updating with tracking information
• Preparing and Processing Registered Mail and Xpress Post Mail using the Canada Post SendPro online system
• Inputting domestic and international couriers using FedEx & DHL system and utilizing Premier Shipping tool.
• Monitoring courier delays using FedEx & DHL alert systems, updating delivery addresses and phone numbers as requested to expedite deliveries
• Processing inter-office domestic mail to the Canadian offices three times per week
• Providing key operator duties for photocopiers, ensuring paper trays are replenished regularly
• Monitoring toner and paper supplies and ensuring an adequate inventory is at hand at the printer stations
• Updating the client staff list / mail slots and advise New Hires of their mail slot location
• Picking-up courier packages at timed intervals throughout the day
• Issuing and maintaining inventory of daily security visitor pass
• Logging in and out projectors for internal and external use and ensuring inventory of projectors are up to date using the Premier Office Equipment database
• Maintaining standard supplies in the convenience center
• Monitoring and replenishing staples supply in the copy room (as per LOS supply list)
• Ordering Staples supplies as requested by clients (orders are place once per week on Tuesdays)
• Checking and logging Staples orders
• Receiving and delivering large cartons to internal clients
• Completing monthly Health & Safety floor checks
• Liaising with the Business Centre Supervisor / Manager on a regular basis to ensure the customer service objectives are met in-keeping with the visions of Ops.

Business Centre Clerk - Mail Clerk - Mandatory Skills

• 3+ years of relevant experience in office services
• Previous experience working in a Professional Services Firm preferred Technical Skills
• Experience with Google Suite Must have
• Experience with Microsoft Office Must have
• Excellent organizational, analytical and communication skills who has a basic understanding of time management
• Detailed-focused with the ability to complete tasks with limited supervision.
• Ability to work in a deadline-oriented environment.
• Exhibits professionalism.

Business Centre Clerk - Mail Clerk - Preferred Skills

Previous experience working in a Professional Services Firm preferred Technical Skills

Business Centre Clerk - Mail Clerk - Assignment Start Date

ASAP 6 months to start.

Business Centre Clerk - Mail Clerk - Assignment Location

• London, ON 100% Onsite