Job Description

The Contract Specialist will perform a variety of project management and contract support services for the Olympus Canada Incorporated (OCI) Corporate.

The services may include a wide variety of preparing and compiling reports conducting analyses revising and logging contracts and the completion of projects under the direction of Associate Manager Tenders & Contracts as well as Dir.

Tenders and Contracts. Familiarity is required with commercial terminology and the Company’s policies procedures and personnel.

This position will operate in an environment where time limitations are stringent, and the consequences associated with error can be extremely high as a result extreme attention to detail and a heightened awareness to deadlines are required.

The Contract Specialist shall prepare and coordinate initial responses (and any additional revisions) to all incoming requests, including major proposals solicited from GPOs, IDNs, Systems, the VA, distributors, and individual facilities, and any required amendments following Agreement execution.

Contract Specialist shall take responsibility for the completion of all incoming "Requests for Quotations", "Requests for Information", "Requests for Proposal", and "Invitations to Bid" from individual facilities or groups, and coordinate, as necessary, with appropriate departments (e.

g., Legal, Sales, Service, Finance, Product Marketing) for input on relevant subject matter.

Job Duties

Maintain responsibility for preparing proposals, submission of proposals in a timely manner, coordinating with other departments as necessary, taking into consideration customer and business requirements.

Prepare or coordinate the preparation of various forms and certifications requested by customers, for the purpose of complying with government regulations and customer requirements.

Obtain timely and comprehensive responses to all solicitation component requests from Olympus product groups, including initial consideration of all standard and high-level legal and business terms and conditions.

Communicate with corporate sales and product marketing managers as well as other corporate departments as necessary to pull separate and distinct pieces together.

• Administer all agreements contracts including GPO contract and other legal documents on behalf of Olympus.
• Maintain the contract management process to ensure the smooth flow of contract execution and archiving.
• Monitor document activities such as document flow renewal expiry special terms reconciliation and ensure that tender obligations are fulfilled.
• Work with the OCI-BA team to set up contract details and monitor contract compliance including GPO contracts
• Main contact for GPO contracts inquiries, setups and reporting details.
• Act as the front person for all non GPO contract requests and inquiries from internal and external customers and maintain systems where contract information is visible to all relevant internal parties.
• Obtain and document approvals through internal approval process short staffed situations help with compiling tender responses.
• Contract Specialist to generate and post updated list of accounts requiring procedure count reconciliation via SFDC for each Sales Region.
• Contract Specialist to gather reconciliation details received from Sales Team and invoice excess procedure counts via SAP and record such reconciliation detail invoicing in the Contracts Billing Schedule.
• Contracts Specialist to generate and post on a monthly basis list of contracts expiring in the next 6 months via SFDC for each Sales Region.
• Perform other related duties as assigned.

Job Qualifications

Required :

Bachelor’s degree or equivalent knowledge experience is required 3 years of related experience is required.

Preferred :

• Excellent organizational skills are vital.
• Must possess excellent written and verbal communication skills including the ability to create spreadsheets PowerPoint and complex Word documents.
• Tact and diplomacy with telephone and written etiquette is required.
• Must be able to shift priorities quickly and adjust work schedule based on workload.
• Flexibility and adaptability are essential.
• Must be fluently bilingual (French and English) both written and verbal (will be tested)
• A familiarity with legal and commercial terminology is an asset.
• A good knowledge of hospital procurement regulations is preferred.

Why join Olympus? We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on :

Competitive salaries, annual bonus

Comprehensive medical benefits and pension plan

Generous Paid Vacation and Sick Time

Paid Parental Leave and Adoption Assistance

Connected Culture you can embrace :

Work-life integrated culture that supports an employee centric mindset

Offers onsite, hybrid and field work environments

Paid volunteering and charitable donation / match programs

Diversity Equity & Inclusion Initiatives including Employee Resource Groups

Dedicated Training Resources and Learning & Development Programs

Paid Educational Assistance

Are you ready to be a part of our team? . At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling.

As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America.

For more information, visit . Olympus is dedicated to building a diverse, inclusive and authentic workplace We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect.

We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.

Let’s realize your potential, together. It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and / or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and / or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Applicants with Disabilities : Posting Notes : Canada (CA) Ontario (CA-ON) Richmond Hill Finance & Procurement