Job Details

Description

About us :

Peoples Group is a boutique financial institution with offices located in Vancouver, Calgary, Toronto, and Montreal that has been in the Canadian marketplace for over 35 years.

Our mission is to exceed our customers' expectations by providing exceptional customer service backed by extensive product knowledge and experience.

Our culture here at Peoples Group is formed by our values : Trustworthy, Creative, Willing. We believe people don't choose a company to work for, they choose a company to join.

We prioritize risk-based practices and procedures in order to remain risk intelligent and compliant. We value people, building relationships, and focusing on strengths;

we execute with passion.

About the work environment :

Peoples Group offers a flexible and hybrid work environment. In this role you will work a combination of in-office and remotely from home.

Typically, you'll be working regular business hours, Monday to Friday between 8 : 00am and 4 : 30pm with flexibility around start / end times.

We are hiring for this position out of our Toronto, Vancouver and Calgary offices. Successful candidates who apply outside of these areas will be expected to relocate and reside in a location that is within a commutable distance.

About you :

You are a law clerk who is looking to branch out and grow your experience with a financial institution. You have experience using Diligent (or similar software) and sound corporate records filing knowledge.

You can take direction and run with it and always seek to find the why’ behind things. You are mature, professional, not afraid to ask questions and thrive working with a tight knit, collaborative team.

As a people leader at Peoples Group, you are strength-based, engagement-focused and performance-oriented. People leaders understand themselves, their people, their subject matter, their outcomes and how their team's work contributes to the overall success of the organization.

About the qualifications :

• Minimum of 3 years experience as a law clerk.
• Sound knowledge of Corporations Canada and BC Corporate online and other provincial filings.
• Knowledgeable on Annual Corporate Filings procedures, provincial & Canada wide.
• ALF experience.
• Experience maintaining corporate minute books.
• Detail oriented, highly organized, ability to deal effectively with deadlines, and work well under pressure.
• Positive with a can-do, how can I help’ attitude.
• Self-motivated with ability to perform under minimal direction.
• Work independently while enjoying being part of a supportive team.
• Strong analytical skills with a desire to learn the why’ behind things.

About the day-to-day :

Plays a key role in the coordination and administration of key facets of Board and Board committee meetings including :

• Ensuring the accuracy and integrity of meeting agendas.
• Maintaining a reliable tracking system for substantive meeting topics and items.
• Assisting in the collection, review and quality assurance of all documentation and materials sent from management to the Board and Board committees.
• Attending all Board and Board committee meetings to take accurate and comprehensive minutes, within a reasonable time following each meeting, as the corporate recording secretary.
• Undertaking appropriate post-meeting action to ensure implementation of decisions arising from meetings, and ensuring appropriate forward plans are provided to management.
• Supporting the maintenance of communications with Board members between meetings, by coordinating the administration of the electronic Board Portal.
• Plays a key role in the coordination of various Board activities and events, including orientation program.

Ensures effective corporate governance by :

• Managing, motivating and developing direct reports through ongoing performance development.
• Providing support and advice to the Corporate Secretary in carrying out duties relating to the effective governance and performance of the Board and corporation, as well as information on governance best practices.
• Contributing to the development and revision of governance guiding documents, and corporate policies, to reflect evolving governance best practices, legislative requirements and operational requirements.
• Researching and providing contextual information about past decisions, as well as preparing briefing materials and resolutions for review and consideration by the Board and Board committees.
• Maintaining up-to-date records of committee composition and director skills, monitoring vacancies and expiration of terms of office, and planning for the appointment processes in compliance with governance and OSFI standards.
• Tracking Board operating plan expenses and participating in the development of the annual Board budget.
• Performs other functions or projects as may be assigned.

Compensation :

Peoples Group is pleased to offer employees a competitive annual salary plus a discretionary profit share opportunity. Salary for this position will vary between $90,000 and $120,000 per year depending on the knowledge, skills, abilities and experience that the chosen candidate possess.

As part of our recruiting process, shortlisted candidates will be asked their salary expectations for this position.

Help us get to know you better by answering our application questions! Your participation is expected as an essential part of our selection process.

NOTE : Peoples Group is an Equal Employment Opportunity employer. Please accept our utmost appreciation for your interest;

however, only those applicants under consideration will be contacted.

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