The Opportunity

We are looking for a permanent, full-time Administrative Assistant and Word Processor for our Kitchener, Ontario office.

Responsibilities

• Reception desk duties for a professional office (including answering and directing phone calls, greeting office visitors, and coordination of day-to-day mail, courier deliveries, and office supplies).
• Format, proofread, and assemble technical documents in accordance with Trace standards.
• Use Adobe Acrobat to create PDF documents and insert links and bookmarks.
• Coordinate meetings, conference calls, video conferences, etc., organize materials and take minutes.
• Facilitating file management for projects and other administrative duties as assigned.

About You and Your Qualifications

• Minimum 3 years experience working in office environment. Work experience from a professional services or environmental consulting firm preferred.
• Post-secondary education or diploma in business administration or other relevant education.
• Membership with the Association of Administrative Assistants considered an asset.
• You take pride in your work and have outstanding attention to detail.
• You are positive, humble, caring, genuine, and trustworthy.
• You enjoy work life balance and being a part of a people-focused company.
• You are proficient in Microsoft Word, Excel, and Adobe Acrobat Pro.
• You are organized and thrive in a team environment.
• You have excellent proofreading skills and can quickly identify grammatical errors.

Why Trace?

• We genuinely care about you and put our people first.
• A culture of positivity, empowerment, empathy, trust, and teamwork.
• We are a company that wants to be the best at everything we do.
• A flexible employee ownership program where shareholders provide input and help make decisions.