Administrative Assistant, Advancement

Fixed Term Contract

Available Immediately - June 2024

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Bound by our belief in the power of girl-centred education, Crofton House School fosters a strong sense of community among educators, staff, students from Junior Kindergarten to Grade 12, and families.

Here, everyone can contribute to the strength of our school including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package.

Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

Summary :

Reporting to the Director, Advancement, this position provides comprehensive administrative support to the advancement team including events’ support, gift processing and data entry, donor stewardship and recognition, fundraising and community event support.

This role is based in-person from 8 : 00am - 4 : 30pm. Some evening work and occasional weekend work required.

Position salary range starts at $50,000, depending on experience.

Key Accountabilities / Responsibilities :

• Assist with daily Advancement Office tasks such as filing, office organization, mailing, data entry
• Responsible for supporting the silent and wine auction, including tracking items and assisting with creation of any printed materials of the catalogue
• Responsible for supporting all Committees ( Gala Committee, Gala Auction Committee, Golf Committee, Golf Auction and Wine Committees) Tasks include : daily correspondence, execution of assigned tasks, troubleshooting
• Prepare various meeting materials and attend meetings to record minutes as required
• Coordinate catering and logistical set up for meetings and / or events on campus
• Assist with the pre-production logistics for Advancement related events such as New Parents Dinner, Alumnae Reunions, Alumnae Association events, Seasonal Social, Young alumnae Winter event, Gala, and Golf Tournament
• Produce nametags, prepare RSVP list, day of setup, signage, manage guest registration etc.
• Provide day of event support to the Advancement department
• Assist with all aspects of post-production as needed such as follow up with donors, assist with the organization of tax receipts, draft debrief materials, data entry from event debrief into database
• Other duties assigned as required

Skills / Attributes :

• Strong organizational and time management skills
• High attention to detail, sense of urgency and ability to meet tight deadlines
• Intermediate to advanced skills in Microsoft Office Suite (MS Word, Excel, PowerPoint)
• intermediate to advanced skills in Google applications; Google Drive and Gmail
• Personable, relates well to external stakeholders and is a positive, contributing team member
• Ability to take initiative and discern among different priorities
• Strong oral and written communication skills
• High degree of diplomacy, confidentiality, discretion and tact

About Crofton House School

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Our approach supports the whole girl in her social, emotional, physical and intellectual development. Guided by the School’s values of courage, creativity and citizenship, students are able to discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.

Established in 1898, Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver.

Minimum Qualifications :

• Prior experience in supporting event planning and coordination is highly desirable
• Experience using Raiser’s Edge and Givergy an asset