Administrative Assistant

On behalf of our client Procom is seeking an Administrative Assistant for a 2 month contract in Calgary Alberta. This role is onsite.

Key Responsibilities :

• Coordinate day-to-day activities, oversee logistics for meetings, and make necessary travel arrangements.
• Manage calendars, prioritize meeting requests, prepare agendas and meeting minutes, track actions and deliverables.
• Assist with prioritization of work schedules and communicate directives on behalf of the Vice President and Directors.
• Create high-caliber internal and external communications and presentations.
• Plan and organize departmental meetings and employee events.
• Maintain confidentiality and discretion with access to sensitive information.
• Prepare monthly corporate credit card reconciliations and expense reports.
• Coordinate memberships, conference registrations, and travel arrangements.
• Manage purchase orders and payment processes, including contract tracking.
• Manage departmental stationary needs, internal mail, and courier services.
• Support on-boarding / off-boarding administration for employees

Mandatory Skills

• High School Diploma and a certificate or diploma in Business Administration or equivalent field.
• Minimum of 5 years of administrative experience supporting at an executive or senior management level.
• Exceptional organizational and planning skills.
• Ability to thrive in a fast-paced, deadline-driven environment and adapt to changing priorities.
• Advanced proficiency in Microsoft Office Suite including Teams.
• Excellent written and verbal communication skills with attention to detail.
• Ability to maintain confidentiality with sensitive information.

Start Date

As soon as possible

Location

Calgary, Alberta, Canada