• Work Term : Permanent
• Work Language : English
• Hours : 35 hours per week
• Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience : 2 years to less than 3 years

Work setting

• Law firm
• Legal firm

Tasks

• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Maintain filing system
• Invoice clients
• Answer clients' inquiries and provide information
• Perform general office duties
• Draft legal correspondence
• Prepare and key in correspondence and legal documents

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• MS Office
• Spreadsheet
• Legal software applications
• Divorcemate Software

Technical terminology

Legal

Area of specialization

Correspondence

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Due diligence
• Quick learner
• Initiative
• Efficient interpersonal skills

Screening questions

• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?

Other benefits

Parking available

Support for persons with disabilities

• Provides auditory accessibility accommodations (for example : transcription software, teletypewriters, etc.)
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)