administrative assistant

administrative assistant

Offer parameters
Partridge Smith Law Firm
$27 an hour
Peterborough, ON, CA

Woke Type

permanent
full-time

About

  • Work Term : Permanent
  • Work Language : English
  • Hours : 35 hours per week
  • Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience : 2 years to less than 3 years

Work setting

  • Law firm
  • Legal firm

Tasks

  • Open and distribute mail and other materials
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Maintain filing system
  • Invoice clients
  • Answer clients' inquiries and provide information
  • Perform general office duties
  • Draft legal correspondence
  • Prepare and key in correspondence and legal documents

Computer and technology knowledge

  • MS Excel
  • MS Outlook
  • MS Word
  • MS Office
  • Spreadsheet
  • Legal software applications
  • Divorcemate Software

Technical terminology

Legal

Area of specialization

Correspondence

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Due diligence
  • Quick learner
  • Initiative
  • Efficient interpersonal skills

Screening questions

  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the above-indicated required certifications?

Other benefits

Parking available

Support for persons with disabilities

  • Provides auditory accessibility accommodations (for example : transcription software, teletypewriters, etc.)
  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

  • Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Supports for visible minorities

  • Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)