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Job Title : Administrative Assistant

Department : Administration

Industry : Energy

Location : Surrey, British Columbia

Position Type : Full-time, Monday Friday

Website : https : / / solaris-

Description & Requirements

About Solaris Management Consultants Inc.

Established in 1993, Solaris Management Consultants Inc. (Solaris MCI) is now one of the largest privately held engineering firms in British Columbia.

Operating as the project execution arm of our Group of Companies, Solaris MCI is one of five entities, including OgeeDev, Ensol Systems, Solaris Solutions and Capstone ITS.

Solaris MCI offers in-house, multi-discipline engineering and project services for new and sustaining capital projects. With more than 30 years serving the energy industry, we are committed to energy transition, sustainability, and decarbonization.

Our expertise includes natural gas, LNG, hydrogen, ammonia, methanol, renewables, and technology solutions.

With offices located across North America, from Vancouver, B.C. to Houston, Texas, we are continuing to grow and are looking for all-star individuals to join our team!

About the role :

We are looking to expand an existing team of high caliber individuals who enjoy multitasking and supporting dynamic team environments.

As a collaborative team player, taking pride in the quality and efficiency of your tasks, whilst promoting a positive office atmosphere is a must.

Our administration team members have cross-functional opportunities including assisting our engineering teams in a project administration role.

Responsibilities :

• Maintaining a professional and welcoming atmosphere to guests and staff at our Surrey office front desk as well as having the flexibility toassist our project teams as needed
• Handling internal and external inquiries and requests with tact and diplomacy
• Overseeing boardroom bookings, coordinating calendars, managing requests,scheduling meetings, catering, etc.
• Handling mail (incoming / outgoing), courier services, ordering stationery etc.
• Creating, distributing and maintaining reports, formatting and editing project reports, forms, documents, specifications, standards and other files.

Ensure accurate and timely documentation and follow-up on project updates

• Supporting project teams to ensure smooth project operations, facilitatingany administrative project tasks (i.e.,preparing agendas, attending meetings & taking minutes, action logs, etc.)
• Providing high-quality, efficient project documentation, follow-up reminders and any updates that may arise from project meeting action items
• Formatting and editing technical documents using the Solaris MCI style guide and templates, including preparing and updating drawing binders for site visits
• Facilitating project close-outs with the projects team
• Tracking and processing Requests for Information (RFIs) and upload monthly reports to the system
• Working with the Project Manager to monitor progress and handle any issues that may arise
• Make travel bookings and arrangements
• Performing all other project administration and reception duties as required

Skills & Qualifications :

• A college-level diploma, certification or equivalent in administration or technical field
• Expertise in customer service, administrative tasks with some project admin skills
• At least 5-6 years of relevant experience
• Experience in an engineering or construction environment preferred but not essential
• Strong organizational and multitasking skills with high-quality work ethic and output
• Professional demeanor with excellent interpersonal skills and pro-active approach to tasks
• Effective verbal and written communication
• Proficient in using Office 365, including Word, Excel, SharePoint, PowerPoint, and Teams, with the ability to learn new software programs quickly
• Strong ability to take initiative, engage with co-workers, and adapt to an agile project-driven environment

Compensation, Benefits & Growth

A career with Solaris MCI offers opportunities for growth through our organization’s flat team structure, internal training, and mentorship programs.

Our culture is diverse and inclusive, valuing individual contributions for the benefit of all. This can be seen each day in our team’s inclusive spirit, diverse backgrounds, encouragement for learning, teaching and advancement, and the attention to the health and well-being of all our employees.

With our flexible work arrangements, extensive benefits, RRSP matching program, and much more, we put our team and their families first!

The salary for this role is based on an average of 37.5 hours a week. The estimated range is between $52,000-$62,000 annually, depending on skills and experience.

Thank you for your interest in Solaris MCI. Please note that, due to the volume of applications we receive, we are unfortunately unable to respond to every submission.

Only shortlisted candidates will be contacted for an interview. To comply with Canadian Law, all candidates being offered a position with Solaris MCI must be legally entitled to work in Canada.

Reasonable accommodation will be provided for qualified individuals with disabilities to ensure equal opportunity in all aspects of employment.

We wish you all the best in your career search!