Job Description :

Our client, is looking for an Accounts Payable and Customer Care candidate for their construction / real estate company located in Aurora.

In this role, you will :

Process accounting email

Receive trade invoices

Maintain payables register

Maintain master invoice budget tracker

Create cheque reports

Update vendor statements

Scanning and filing hard copy records

Maintain various other budgets and trackers in Excel

Manage Petty Cash transactions

Create instruction checklists of Standard Operating Procedures

Update task manager () daily

Process postal mail

Customer Care

Maintain new home warranty documents by gathering change forms, colour charts, pre-delivery forms, and other warranty forms

Get update(s) from Director of Construction after site visits

Send Work-Orders once confirmed by either Site-Super or Director of Construction

Review Tarion CPG (Construction Performance Guideline) for items Warranted / Non-Warranted

Confirm items completed by Site-Super(s)

Obtain Signed Work-Orders from Trade(s) & / or Home-Owner(s)

If no signed W / O is obtained, email H / O as another method of confirmation

Maintain Home-Owner's folder with update(d) information; signed W / O's etc.

Update white-board on items completed / outstanding

Create PO's (Purchase Orders) once authorized by Director of Construction

Contact Trades & Home-Owners for Date Confirmations & Repair Visits

Establish customer service relationships with new homeowners as they inquire about construction process

Maintain customer service relationships regarding inquiries about new home warranty

Check Tarion Site daily for Conciliations or New Form Submissions (30Day, 1YR & / or 2YR)

Monitor deadlines for warranty periods

Forward to any invoices received from trade(s) to Admin department

Maintain spreadsheet of Work-Orders that have been sent out to trades (i.e. : Issue Dates, Expected Visitation Dates etc.)

Maintain spreadsheet of Purchase-Orders that have been issued to trade(s); Admin department to file

Must possess superior communication and written skills